Camp Policies and Procedures

Policies and Procedures

Policies are in place for the safety and well-being of your child. Please read these policies before enrolling your child in Discovery Camp. Registration will be much easier if you are aware of this critical information before starting!

OUR TEACHING METHODOLOGY

All Discovery Camps use a variety of age-appropriate learning centers – or stations – that empower children to select and explore activities that interest them, to trigger their innate curiosity and motivate them to learn. Using science as our focus, we offer a complete curriculum that incorporates reading, writing, math, science, critical and creative thinking, discovery, problem solving and other subject areas as appropriate, such as language, computers, dramatic play and more. We also integrate museum exhibits and programs into our activities.

REGISTRATION AND FORMS

Parents and guardians can register their child (or children) online at perotmuseum.org/camps.

Upon successful enrollment, you will receive an email containing arrival and parking information on the Thursday prior to your child's camp week. Discovery Camps are filled on a first-come, first-served basis.

Children must be at least three years old and fully potty trained to attend any drop-off program. You may be requested to provide proof of age, such as a birth certificate. We strictly enforce grade level requirements. Grade level groups for spring, fall and winter camps correspond to the grade your child is currently attending. For summer Discovery Camp, grade level groups correspond to the grade your child will be entering in the fall.

Medical and Participant Release forms must be filled out completely at the time of registration to complete the registration process. Please use this form to let us know about your child so we can provide a positive experience for him/her. Please note that a copy of immunizations may be required. You may fax immunization forms to 214.428.4310, attention Reservations or email them to camps@perotmuseum.org.

CANCELLATIONS, EXCHANGES, OR REFUNDS

Camps and classes may not be exchanged or gifted. In the event you need to cancel your registration, you must call 214.428.5555 ext. 8 to process your cancellation and refund.

  • Full refund available when cancellation is 4 or more weeks prior to the start of your camp.
  • 50% refund available when cancellation is 2-4 weeks prior to the start of your camp.
  • No refund available when cancellation is 2 weeks or less prior to the start of your camp.

PLEASE NOTE: The Perot Museum reserves the right to cancel camps or classes that do not meet minimum enrollment. If a camp or class is canceled by the Perot Museum, patrons will receive a full refund.

ILLNESS

Please keep children home if they have a fever of 100 or more, skin rash, and/or discharge from the eyes, ears, nose, or any other visible signs of illness. Children may return to camp after they have been free of symptoms for 24 hours and/or have been to the doctor and the doctor has cleared the child to return. If you have visited the doctor, please bring a note from the doctor stating that your child is cleared to come back to camp. We record attendance each day, so please call or email us if your child will not be attending camp because of illness or other reasons.

In the event your child becomes ill at the Perot Museum or has an accident that requires a doctor’s attention, we will notify you immediately. If you cannot be reached, we will call the individuals listed on your emergency form. For the comfort and wellness of your child, we will expect you to pick your child up within one hour of that call. If a child has an accident that causes a scrape, bump, etc., we will take care of the “boo-boo” and notify you when you pick up your child or by phone or email the same day.

SPECIAL NEEDS AND MEDICATIONS

The Perot Museum is happy to accommodate children with limited special needs. In order for us to be able to help your child have an enjoyable experience in our programs, we ask that you notify the camp manager of your child’s needs one week prior to the first day of camp. Please notify us of any allergies, accessibility concerns, behavioral, psychological or emotional conditions or other special needs using the form provided upon registering for camp.

If your child has a severe allergy and is susceptible to anaphylactic shock, you are required to provide epinephrine (adrenaline) injections to the camp staff. All Perot Museum program staff are trained in CPR/ First Aid and the use of “epi” pens.

While we hope to offer these camps to as wide a range of children as possible, it is not possible for us to offer one-on-one care.

Camp staff is NOT allowed to administer any medication to children; if your child needs to take medication it must be taken before or after camp, or they must take it themselves.

PICKUP AND DROPOFF PROCEDURES

Parents and guardians must walk their children into the Museum through the main entrance to drop them with the program staff person. If you are picking your child up, you must show your state or federal issue photo identification and be on the list of people to pick up your child every time they are picked up. No exceptions to this rule. Even though your child’s instructor may know who you are, please be prepared to show ID to any member of the camp staff. Upon dropping off and picking up, you will be asked to sign your child in and out of camp. Please see below for specific information on drop-off/pick-up for Discovery Camp and before care/after care.

COMMENTS, CONCERNS, OR COMPLAINTS

We welcome letters, emails, and phone calls with suggestions, comments or accolades. As a parent or guardian, we encourage you to express any concerns you might have involving your child.

Please approach the classroom teacher first – most questions or situations can be resolved at this level. The camp manager will become involved only if appropriate, and generally after it has been addressed with the camp teacher. If the situation remains unresolved, or it is otherwise appropriate, the Museum’s Vice President of Learning and Engagement will step in to try and find a solution. A survey will also be distributed at the completion of camp to record your comments.

DISCIPLINE AND GUIDANCE

Discipline and guidance are important to a child’s personal growth and comprehension of acceptable behavior, self-control, self-esteem, and self-direction. As educators and child development professionals, we are very careful to ensure that our actions are appropriate for each individual child’s age and level of understanding, and consistently administered positive guidance is our approach, which may include:

  • Using praise and encouragement of good behavior instead of focusing only on unacceptable behavior
  • Reminding the children of behavior expectations daily with clear, positive statements
  • Redirection using positive phrases
  • Using brief supervised separation or “time-out” from the group when appropriate for the child’s age and development, approximately one minute for each year of the child’s age
  • Encouraging the children to use “their words” to ask, discuss, or let another child know how they are feeling. Helping them learn the right words, how to use them and when to use them
  • Reasonably involving the children in creating the rules for the classroom
  • Treating each child with respect and dignity. This models appropriate behavior and encourages the children to treat their friends the same way

The following types of punishment are specifically prohibited:

  • Corporal punishment or threats of corporal punishment
  • Punishment associated with food, naps, or toilet training
  • Hitting a child with a hand or instrument
  • Putting anything in or on a child’s mouth
  • Humiliating, ridiculing, rejecting or yelling at a child
  • Subjecting a child to harsh, abusive, or profane language
  • Placing a child in a locked or dark room, bathroom, or closet with the door closed
  • Requiring a child to remain silent or inactive for inappropriate lengths of time for the child’s age and development
  • Pinching, shaking or biting a child

General Rules:

  • Keep hands, feet, and other body parts to yourself
  • Treat others with respect
  • Respect Perot Museum property
  • Use appropriate language
  • “Walking” feet
  • “Inside” voices
  • Share toys, materials, and equipment
  • Take turns
  • Listen to the teachers and follow instructions
  • Participate in activities
  • Use toys and materials properly
  • Everyone cleans up
  • Wash hands after using the restroom, touching animals and before eating
  • Cover sneezes/coughs with your elbow or shoulder
  • Personal items, such as video games and cell phones, are restricted
  • Weapon-play or imaginary weapon-play is not allowed

Children are expected to follow all rules at all times.

If your child is having trouble following rules and/or his or her conduct is disrupting the learning process or safety of others in the class, we will notify you, and work with you to help alleviate the problem.

The Perot Museum reserves the right to dismiss students from camp at any time due to behavioral problems. If this occurs, any tuition paid for time not attended will be refunded. If a child accidentally or intentionally damages, destroys, or otherwise harms Perot Museum property or the property of another child or person, you may be required to pay for the repair or replacement of the item(s).

Department of Family Protection and Services

All Discovery Camps at the Perot Museum of Nature and Science are in compliance with all applicable local, state, and federal laws and licensed by the State of Texas through the Department of Family and Protective Services (DFPS).

  • A DFPS evaluation of early childhood programs and Discovery Camps – including the department’s inspection report, sanitation inspection report, verification of liability insurance, and letter of compliance – are available for parents to review.
  • A copy of the minimum standards is also available for review, or can be found on the DFPS website at www.dfps.state.tx.us
  • The law requires that we report suspected child abuse and/or neglect to DFPS or a law enforcement agency. In the state of Texas, reports of abuse or neglect must be made at www.txabusehotline.org.  It may take 24 hours to process reports of abuse and neglect made through the internet. If you are reporting an emergency call Statewide Intake at 1-800-252-5400 or 911 if it is an emergency.  All reports must contain the name and address of the child, the name and address or the person responsible for the care of the child and any other pertinent information. The local office of the DFPS is located at 8700 N. Stemmons Freeway, Dallas, TX, 75247 and the phone number is 214.951.7902.  Any person having cause to believe that a minor or vulnerable adult's physical or mental health or welfare has been or may be adversely affected by abuse or neglect must report the person's belief.
  • The Perot Museum is designated as a gang-free zone. A gang-free zone is a designated area around a specific location where prohibited gang related activity is subject to increased penalty under Texas law. The gang-free zone is within 1,000 feet of the Museum. For more information about what constitutes a gang-free zone, please consult sections 71.028 and 71.029 of the Texas Penal Code.
  • Consumer product safety recalls can be accessed at www.cpsc.gov. This site gives information on recalled children’s products as well as other consumer products. You can also access this site through perotmuseum.org on the early childhood programs page.
  • Parents are welcome to visit with prior arrangements made. If you would like to visit a class, please talk with our camp or early childhood managers to make arrangements. You may be required to complete volunteer forms and meet Perot Museum volunteer requirements, including submitting to a background check

PRE-K

Pre-K camps are from 9am-noon OR 1-4 pm. Before and after care are not available for children in pre-K. All campers must be at least 3 years old and fully potty trained.

Dropoff, Pickup, and Parking

Parents may park in the Special Permit lot for up to 20 minutes during dropoff and pickup. If parents wish to stay longer to visit the Museum, they must park in the Woodall Rodgers parking across the street from the Museum.

Parents will be charged $15 for every 15 minutes or part thereof when they are late picking up children.

Snacks

Snacks are a critical part of your child’s experience. Parents and guardians are responsible for providing a small nutritious snack for their child each day. Label all food and other personal items with your child’s name. Please make sure all food items do not need refrigeration or microwave heating. Please send a reusable water bottle to keep your child hydrated throughout the day.

Change of Clothes

Please send a change of clothes with your camper each day.

KINDERGARTEN-4TH GRADE

Kindergarten through 4th grade camps are from 9am-3pm with the option of before care (7:30-8:30am) and after care (3-5:30pm). Before care and after care are an additional cost. 

Regular Drop-Off, Pick-Up, and Parking

Use the entrance labeled River Street – this street is located off of Field Street between a small apartment complex and the Perot Museum. At the secured access gate at this entrance please press the button to notify security for access to temporary (20 minute) parking in the lot labeled Special Permit Parking – Lot A.  There is additional parking in Lot C if needed.

Drop Off: 8:45-9:15am

Pick Up: 2:45-3:15pm

Before or After Care Drop-Off, Pick-Up, and Parking

Use the Museum bus lane/school group entrance on Field Street.

Before Care Drop Off: 7:30-8:30am

After Care Pick Up: 3:15-5:30pm

Campers registered for before care that do not arrive by 8:30am must follow regular camp drop off procedures.

Parents will be charged $15 for every 15 minutes or part thereof when they are late picking up children.

If you have to pick up your child early or drop them off late, you must give advance notice to the camp manager at 214-756-5859 or the reservations department at 214-428-5555 ext. 8, or by emailing katie.gagne@perotmuseum.org.

Lunch and Snacks

Lunch and snacks will not be provided by the Museum, though lunch time and at least one snack time are scheduled into each day. Parents and guardians are responsible for providing a small snack(s) and a nutritious, full lunch for their Discovery Camp child each day. Label all food and other personal items with your child’s name. Please make sure all food items do not need refrigeration or microwave heating. Please send a reusable water bottle to keep your child hydrated throughout the day.

Change of Clothes

All campers second grade and below must bring a change of clothes each day. Children should wear clothes that are comfortable and appropriate for working with materials such as markers, glue, etc.

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